PRIVACY POLICY - AvaiBook Sports

Here's the most important thing you need to know:

The person responsible for processing the personal data you provide us with is AvaiBook on-line S.L. (AvaiBook) and that we will deal with in order to: (i) provide you with the services you request, the legal basis for this treatment being the legitimate interest in your capacity as representative of the company you represent and (ii) send you commercial communications when you have accepted them. Your data may be shared with AvaiBook service providers that must access them to provide the service, as well as in those other cases in which you have accepted the assignment. You have the right to access, rectify and delete your data, as well as other rights, as explained in the Privacy Policy.

By clicking on the "REGISTRATION" button or equivalent, you declare that you know and understand the AvaiBook privacy policy.

With all the details:

Responsible for processing:

AvaiBook on-line S.L., with address at c/ Bari 31, Technocenter office. 002. 50197 Zaragoza (SPAIN), with tax identification number B-99.279.622 and telephone number 973730426 (hereinafter, "AvaiBook") is responsible for processing the personal data processed through this website and its sub-domains or through any of our tools or applications (the "Website and Apps").

In the following clauses we provide you with information about your rights and the use that we will make of your personal data that you provide us with in the different forms on the Website and Apps, in accordance with the General Data Protection Regulations ("RGPD").)

If you have any questions regarding the processing of your personal data, please contact us at the following address: privacy@avaibooksports.com. Or you can contact our Data Protection Officer at the following address: dpo@avaibooksports.com.

Purposes of the processing, legal basis and data communications:

In the following sections you can consult:

  • The purposes of the processing of your personal data, i.e. the reason why AvaiBook processes your personal data.
  • The legal bases that allow the processing of data by AvaiBook for each of the purposes indicated.
  • The recipients of your personal data. To this end, we inform you that we do not transfer your personal data to third parties except when there is a legal obligation (Public Treasury, Judges and Courts, Security Forces and Corps...) or we expressly indicate it below, for the purpose of each transfer. In addition, your personal data may be accessed by AvaiBook's processors, i.e. service providers who, in order to perform their functions, need to access your personal data.
  • The existence of international data transfers.
  • The storage period of the data you provide us with. To this end, we inform you that we keep your personal data for the duration of the contractual relationship or for a longer period if you have given us your permission. We also inform you that your data will remain blocked during the periods of limitation of obligations indicated for each specific purpose below.

1. Purposes of processing:

  1. Management of your personal data to keep in touch with the entities you represent, management of the claims or queries you make to us and claims for the amount of the entity you represent.
  2. Sending of communications by AvaiBook in order to:
    • Invite you to events
    • Inform you about news or offers related to AvaiBook
    • Communicate news or offers from partners related to the tourist and holiday rental sectors (advertising media, software tools, hardware and insurance companies).
  3. Submission of communications from AvaiBook partners related to the sports events industry (advertising media, software tools, hardware and insurance)

2. Lawful basis:

The legal bases that allow us to process your personal data for each of the purposes indicated in section 2 above are:

  1. Legitimate interest: to remain in contact with the entity to which we provide services.
  2. Consent: By ticking the box on the registration form (or on the preferences page regarding the use of your data), you authorize AvaiBook to send you commercial communications under the terms indicated in paragraph 2(b) and (c) above.

3. Recipients:

Your data may be disclosed to third parties in the following cases:

  1. Entities in the sectors indicated in section 2 b) and c) above to send you commercial communications, when you have accepted it.
  2. Courts or Tribunals or Public Administrations for the attention of any legal requirement.

In addition, AvaiBook service providers who are treatment providers may also have access to your personal information. The categories of service providers that could access your data are technology service providers or systems or tools for managing personal data, for hosting in the cloud, for carrying out marketing campaigns, which are also integrated into the functionalities of the service we provide you, and are necessary to offer you this service.

You can request more information about the recipients of your data by sending an e-mail to the address privacy@avaibooksports.com indicating the specific treatment on whose recipients you would like information.

4. Data communication (international transfers)

We may make international transfers of your personal data to service providers of the Company. These providers may be located in states outside the European Economic Area. Where it has not been declared that it has an equivalent level of protection to the European level, the Company will adopt the corresponding standard contractual clauses or require adherence to Privacy Shield.

5. Time period of data storage

  1. During the contractual relationship. That is, while you are using our services or we, or the provider, are managing what you have requested.
  2. Until you revoke your consent or 4 years after your last interaction with AvaiBook (whichever comes first).
  3. During the contractual relationship with the entity you represent or until you notify us of your termination as a contact person.
  4. Until you request its suppression.

6. Necessary and updated information

All fields marked with an asterisk (*) on the forms provided to you will be required to be completed, so that the omission of any of them could result in the impossibility of providing you with the services requested. Also, by clicking on the "REGISTRATION" (or equivalent) button incorporated in the aforementioned forms, you declare that the information and data you have provided are accurate and truthful.

To ensure that the information provided is always up to date and free of errors, you must notify us as soon as possible of any changes or corrections to your personal data that may occur through the following e-mail address privacy@avaibooksports.com. You may also update your account information through your private area on the Website.

7. Stakeholders Rights:

Please note that you may exercise the following rights:

  1. Right of access to your personal data to know which ones are being processed and the processing operations carried out with them;
  2. Right to rectify any inaccurate personal data;
  3. Right to delete your personal data, where possible;
  4. Right to request the limitation of the processing of your personal data when the accuracy, legality or necessity of the processing of the data is doubtful, in which case, we may retain them for the exercise or defense of claims.
  5. Right to object to the processing of your personal data, when the legal basis that enables us to process the above-mentioned data is the legitimate interest. AvaiBook will stop processing your data unless it has a legitimate interest or is necessary for the defense of claims.
  6. Right to the portability of your data, when the legal basis that enables us to process the above-mentioned data is the existence of a contractual relationship or your consent.
  7. Right to revoke consent granted to AvaiBook.

You can exercise your rights at any time and free of charge by sending an email to privacy@avaibooksports.com indicating the right you wish to exercise and your identification details.

Meanwhile, you have the right to lodge a complaint to the Spanish Data Protection Agency if you believe that we have breached data protection regulations on the processing of your personal data.

8. Confidentiality and security

AvaiBook uses all reasonable efforts to maintain the confidentiality of the personal information being handled through this tool. AvaiBook maintains strict levels of security to protect the personal data it processes against accidental loss and unauthorized access, processing or disclosure, given the state of the art, nature and risks to which the data is exposed. However, we cannot be responsible for your use of the data (including your username and password) you use on AvaiBook outside of our tool, Website or Apps.

9. App "AvaiBook Sports LIVE"

For events that are within the "AvaiBook Sports LIVE" App, take into account the following:

  1. Location permissions: this application collects location data to allow the route you have taken in your race to be tracked and consulted by you and the timekeepers even when the application is closed or not used.
  2. Camera permission: this app requires camera permission if the user is interested in uploading a photo to the gallery.